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DISTRICT 6 STRUCTURES AND GUIDELINES–REVISED 08/15/16






1)   INTRODUCTION:

District 6 is one of approximately 30 Districts in Area 14 in the State of Florida. District 6 covers portions of Saint Johns County including
Saint Augustine, Vilano Beach and Hastings.  The District Committee conducts monthly meetings in which the General Service Representatives (GSRs), or Alternate GSR’s, representing individual AA Groups of the District, participate and link each group to AA as a whole. This is a two-way communication. The GSRs report the Group’s thoughts to the District and bring knowledge about AA activities, including those that effect AA unity, service and growth, back to the Group.

2)   PURPOSE OF THESE GUIDELINES:

The purpose of the guidelines is to provide a reference for the basic operation of the District as well as job descriptions for the District Officer Positions, the District Service Committee Chairperson Positions and the Group Service Representatives.

3) THE DISTRICT 6 COMMITTEE

       A. Committee Members–The Members of the District Committee are as follows:


               1. General Service Representatives (GSRs):
               2. Officers:
                     a. District Committee Member (DCM)
                     b. Alternate District Committee Member (Alt DCM)
                     c. Treasurer
                     d. Secretary
               3. Service Committee Chairperson Positions (Listed Alphabetically):
                      a. Accessibilities/Special Needs Chairperson
                      b. Activities Chairperson
                      c. Cooperation with the Professional Community/Public Information Chairperson (CPC/PI)
                      d. Corrections Chairpersons
:                              1. Women’s Corrections Chairperson
                               2. Men’s Corrections Chairperson
                               3. Juvenile Detention Center Chairperson
                      e. Grapevine Chairperson
                      f. Jacksonville Intergroup Liaison Chairperson
                      g. Jacksonville Intergroup Steering Committee Representative Chairperson
                      h. Literature Chairperson
                      i. Steering Committee Chairperson
                      j. Treatment Committee Chairperson
                      k. Website Chairperson
                      l. Where and When Chairperson
                      m. Workshops Chairperson


     B. Meetings–Meetings are held on the first Monday of each month beginning promptly at 6:00pm and lasting for approximately one hour. The

         location of the meeting is currently in the Osceola Room of Flagler Hospital, 400 Health Park Boulevard , Saint Augustine, FL 32086.
         A proposed change to this meeting location should be submitted as spelled out in Section 7, “Procedure to Amend the Guidelines”.

     C.  Format for the Meeting Agenda


               1. Open the meeting with the Serenity Prayer, reading of the Twelve Traditions, The Concept of the Month and the Unity Statement.
               2. Attendance Sheet is passed to document attendance and to validate number of eligible voters.
               3. District Secretary Report with discussion and/or approval of previous minutes.
               4. District Treasurers Report
with discussion and/or approval of the previous report.
               5. Alternate DCM Remarks
               6. DCM Remarks
               7. District Committee Reports in alphabetical order:
                        a. Accessibilities/Special Needs Committee Report
                        b. Activities Committee Report
                        c. CPC/PI Committee Report
                        d. Corrections Committee Reports
                        e. Grapevine Committee Report
                        f. Jacksonville Intergroup Liaison Committee Report
                        g. Jacksonville Intergroup Steering Committee Representative Report
                        h. Literature Committee Report
                        i. Steering Committee Report
                        j. Treatment Committee Report
                        k. Website Committee Report
                        l. Where and When Committee Report
                        m. Workshops Committee Report
                  8. Discussion of Old Business
                  9. Discussion of New Business
                 10. Announcement of next District 6 Committee Meeting Date
                 11. Motion to Adjourn
                 12. Close the meeting with Prayer


     D.Meeting Procedure


                   1. Procedure should follow, as closely as possible, the Agenda as defined above.
                   2. New Business–If possible, the DCM should be notified prior to the start of the meeting of one’s intensions to introduce new business.

                      The DCM shall have the discretion to bring new business presented to a Discussion and Vote when initially presented, or to schedule
                       the discussion in the agenda for the next business meeting under “Old Business”.
                   3. Voting–Eligible voters include current GSRs of record, Alternate GSRs if their Groups GSR is not present, all current officers of the

                       District and Committee Chairpersons . Each eligible voter present shall have one vote. The voter is disqualified if she or he arrives
                       more than 30 minutes past the start of the meeting. All motions shall be decided by a simple majority of the GSR s and Officers present,
                       except those requiring a two -thirds majority by Robert’s Rules. The “Right of the Minority” to present the Minority Opinion for
                       discussion shall always be respected. In the case of elections, voting procedure, whether it be by simple majority or by third legacy
                       procedure (as defined in the Chapter 1 of the Service  Manual, shall be at the discretion of the DCM.
                  4. Any member wishing to speak should wait to do so until acknowledged by the DCM and should not speak out of turn.  A member should
                      not speak for a second time until all others who wish to speak have spoken.
                  5. All motions, items of business and comments should be addressed to the DCM.
                  6. Professionalism and good manners are required for continued attendance.


     E. Elections


                 1. Elections to fill all District Committee Officer positions are held at the November business meeting in even numbered years for

                     a two-year term which begins the following January.
                 2. In the event that an Officer cannot complete their full two year term of office, an Interim Officer shall be nominated and elected to

                      complete the term. Following the completion of that term, the Interim Officer may stand for the nomination to the next full term for that
                      position if desired.
                 3. All Service Committee Chairperson Positions are voluntary positions appointed by the DCM. These positions are appointed as vacancies

                     arise, or, in the spirit of rotation, a Service Committee Chairperson may be asked by the DCM to pass on the opportunity to serve to
                     another member.

     F. Attendance

                1. Fulfilling the responsibilities of each position is vit al to the effectiveness of District 6 business. If any District Officer, service Committee

                    Chairperson or GSR cannot attend a District Meeting, they should send an alternate if at all possible. In any case, they should advise the
                    DCM of their inability to attend and provide their report to the DCM in advance of the meeting so that the information can be provided to
                    the attendees.
                2. In the event that any District Officer or ServiceCommittee Chairperson has three or more absences in the calendar year, such fact shall

                    be brought to the attention of the DCM, or the Alternate DCM if it is the DCM in question. The DCM or Alternate shall contact that
                    individual to determine if they can fulfill the responsibilities of the position. The DCM or Alternate DCM shall present their findings at the
                    next District Meeting. In the event it is decided that the individual can no longer fulfill their responsibilities, the members of the District
                    Committee may vote to replace the individual. If the position in question is an Officerposition, an election will he held to fill the position.
                    If the position in question is a Service Committee Chairperson position, the DCM will appoint a member to fill the position. In the event
                    that no nominations or willing members come forth, the nomination will be tabled until the following meeting(s) until the position is filled
.
     G. Creation of Special Committees


                1. The DCM may create Special Ad-Hoc Committees. These special committees will be
provided with their objectives to be achieved and the
                     time frame in which these objectives need to be met. Any expenses incurred by the special committee must be approved by a majority
                    vote.

     H. District Inventory

                1. A District Inventory to determine shortcomings of the District may be held if approved by a majority of the Members of the District

                    Committee. All Members are eligible to participate. The inventory should be facilitated by someone from outside District 6, such as a past
                     Area 14 Delegate, past DCM from another District, or an Area 14 Officer. The current DCM shall be responsible for organizing the District
                    Inventory meeting and shall tend to follow up action (s) necessary to implement any findings.

     I. Financial Matters


                1. Budget
                       a. The District 6 Treasurer shall present a statement of the previous year’s income and expenses to the Committee Members at the

                            February District Committee Meeting. These figures shall be used to help the Officers and Service Committee Members develop a
                            spending plan for the upcoming year.
                       b. TheTreasurer shall maintain a Prudent Reserve of an average of six months of the approved annual budget.
                            If expenses are projected to cause a deficit in the Prudent Reserve, the Treasurer will immediately notify the Officers of the District
                            for input on how to proceed. The Treasurer will include a summary of these discussions in his or her report for the following month.
                       c. If it is determined that the District is in possession of excess funds, the Officers shall present a proposal to the Members for their
                           approval for the distribution of these excess funds. Excess being anything over and above the aforementioned prudent reserve
                           plus an average of three months of the approved annual budget to allow for operating monies.
                2. Reimbursement of Expenses
                       a. The DCM or Alternate DCM shall be reimbursed expenses incurred for attending the quarterly Area Assembly. These reimbursements

                            will include mileage and hotel room costs for Saturday night of the Area Assembly.
                       b. The District will sponsor payment of two hotel rooms for Saturday night of the quarterly Area Assembly which can be used by female

                            and male GSRs or Alternate GSRs. The GSRs or Alternate GSRs who plan to take advantage of these paid hotel rooms must make
                            arrangements with the DCM at least 15 days prior to the Area Assembly. These reservations will be cancelled 15 days prior to the
                            Assembly if the DCM has not had confirmation that these hotel rooms are needed.
                       c. Administrative costs reimbursed to the Officers and Service Committee Chairpersons include mileage at 33cents a mile,
                           printing, photocopying, postage and the cost of AA literature needed to perform the duties of the position.
                       d. Special expense reimbursement requests should be presented to the Members of the District Committee for approval prior to

                          incurring the expense.

     J. Voting Guidelines for Members


             1. Each person who is an eligible voter may cast only one vote. If a GSR is also a Service Committee Chairperson, he/she may cast only one

                 vote as either as the GSR or as the Committee Chair. If the Alternate GSR from that group is present, she/he may cast the group vote. For
                 clarification, as various situations arise, no one person may cast more than one vote.

4) DISTRICT OFFICERS

     A. District Committee Member–The DCM


            1. Qualifications: The DCM should have a minimum of 4–5 years of continuous sobriety and should have previous service experience such as

                a former District Committee Officer, GSR or Service Committee Chairperson. She or he should have a working knowledge of the Steps,
                Traditions, Concepts, the AA Service Manual, and the Structures and Guidelines of District 6, as well as Area 14.  The DCM should have the
                 time and energy to effectively serve District 6.
             2. Responsibilities:  The responsibilities of the DCM include the fo llowing duties as well as the duties listed in the AA Service Manual:
                      a. Regularly attend the monthly District Meeting.
                      b. Coordinate scheduling of the meeting room. Set-up and break-down the meeting room and ensure that the District is in good

                          standing with the landlord.
                      c. Keep the Members apprised of the upcoming dates of the monthly District Committee Meeting.
                      d. Prepare a Meeting agenda based on the previous month’s minutes and include submission of new business proposals. The agenda

                          is to be distributed, by the method described below, prior to the monthly meeting.
                      e. Distribution of the Meeting agenda and other information is to be done with critical attention paid to protecting privacy of each

                          Member. These distributions are to be done using the “blind carbon copy” (bcc) format so as to protect the sensitive nature of
                          Members email addresses as well as anonymity . When this method is used properly, individual email addresses are not visible to
                          those on the distribution list.
                       f. Chair the monthly District Meeting in accordance with the Traditions and Concepts and implement Robert’s Rules as applied to AA
                           when necessary.
                       g. Appoint Committee Chairpersons as open positions arise and facilitate the election of District 6 Officers, including appointing a past

                           Area Officer or Past DCM to assist in the November Officer elections.
                       h. Coordinate activities of the various Committees and coordinate announcement of these activities with the Secretary and Webmaster.

                       i. Form Ad-Hoc committees to review special concerns as needed.
                       j. Submit new group forms and group change forms (i.e. : Group Representative changes) to the Area Registrar as the need arises.
                      k. Regularly attend the quarterly North Florida Area Conferenc, keeping theOfficers of Area 14 informed regarding District 6 matters and

                          vice versa. The DCM is a trusted servant of the District in accordance with the “Right of Decision” as set forth in Concept 3 of the
                          Concepts for World Service. The DCM may not always be able to determine the consensuses of District 6 during voting at the Area
                          Assembly. When these situations arise, the DCM must vote in accordance with her or his best judgment and conscience at the time of
                          voting.
                      l. Facilitate open, two-way communication between the District, the Jacksonville Intergroup, the Nrth Florida Area Conference and
                         AA World Service.
                     m. Continually brief the Alternate DCM who may be required to fill the position should the DCM not be able to finish his/her term.
                     n. Keep a file of important papers and information to turn over to her/his successor such as: past agendas, minutes, treasurer’s reports,

                         a confidential list of Group numbers with current GSR contact information and a copy of the current District 6 “Structures and
                         Guidelines”.
          3. Voting 
                    a. The DCM has one vote at the District Committee Meeting and one vote at the Area Assembly.


     B. Alternate DCM


          1. Qualifications: The Alternate DCM should have a minimum of 4–5 years of continuous sobriety and should have previous service experience

               such as a former District Committee Officer, GSR or Service Committee Chairperson. She or he should have a working knowledge of the
               Steps, Traditions, Concepts, the AA Service Manual, the Guidelines of Area 14 and the Guidelines of the General Service Office. The
                Alternate DCM should have the time and energy to effect ively serve District 6.
          2. Responsibilities: The responsibilities of the Alternate DCM include:
                   a. Regularly attend the monthly District 6 Meeting.
                   b. Have a working knowledge of the duties of the DCM.
                   c. Assist the DCM in performing her/his duties as requested.
                   d. Assume all responsibilities and voting privileges in the DCM’s absence.
                   e. Serve as Chairperson of the District 6 Steering Committee.
                   f. Keep a file of important papers and information to turn over to her/his successor.

          3. Voting:
                   a. The Alternate DCM has one vote at the District Committee Meeting and may vote at the Area Assembly in the absence of the DCM.


      C. The District Treasurer


          1. Qualifications: The Treasurer should have a minimum of 2 years of continuous sobriety and a work ing knowledge of the Steps, Traditions

              and Concepts.
          2. Responsibilities: The responsibilities of the District Treasurer include:
                   a. Regularly attend the monthly District Committee Meeting.
                   b. Open a non-interest bearing checking account in the name of “District 6 of North Florida Area 14” using the tax ID number for the

                       District. Attention is paid to the checking account name so as not to break the anonymity of those who maintain the account and those
                       who receive expense reimbursements.
                   c. Maintain two signature cards on file in the name of the Treasurer and the current DCM.
                   d. Balances the checkbook and reviews bank statements for errors.
                   e. Maintain a record of all income and its source.
                   f. Maintain a record of all expenses with receipts.
                   g. Present an annual presentation of a budget and a review of prudent reserve
.                  h. Assist the Committee in forming a spending plan for the upcoming year.
                    i. Brings checkbook, as well as, current records of income and expenses to the monthly District Meeting
                    j. Provides a Monthly Treasurer’s Report to the Secretary for distribution by email to the Committee Members prior to each District

                       Meeting.
                   k. Keep a file of important papers and information to turn over to her/his successor.
          3. Voting:
                   a. The Treasurer has one vote at the District Committee Meeting.


     D. The District Secretary

          1. Qualifications: The Secretary should have a minimum of 2 years of continuous sobriety and a working knowledge of the Steps, Traditions and

              Concepts.
          2. Responsibilities: The responsibilities of the District Secretary include:
                  a. Regularly attend the monthly District Committee Meeting.
                  b. Make arrangements with the DCM if attendance at the meeting will be missed.
                  c. Document attendance at the District Meeting and determine the number of eligible voters at each meeting.
                  d. Record the Minutes of the District Meeting. These minutes should include topics discussed, names of parties making motions and

                      seconds (first name, last initial), and the details of information provided by Officers, Committee Chairs and GSR’s. Particular attention
                      should be paid to the wording of all motions and the results of all votes. Anonymity of Members is of the utmost importance.
                 e. Submits draft Minutes to the DCM for approval prior to distribution.
                  f. Maintain, update, and keep confidential, a database of email addresses of all Committee Members.
                 g. Distribute the Minutes using the “blind carbon copy” (bcc) format so as to protect the sensitive nature of Members email addresses as

                      well as anonymity (see section “e” under DCM responsibilities). Minutes should be distributed approximately one week prior to the
                      upcoming District Meeting.
                 h. Distribute the Treasurer’s Report for the previous month approximately one week prior to the upcoming District Meeting.

                     It is preferable to distribute the Minutes and the Treasurers Report together as one email.
                  i. Distribute to the Members, with prior approval from the DCM, Officers reports and other specific information as requested.
                  j. Maintain, update, and keep confidential a list of District Home Groups (with Group numbers), GSR’s and Alternate GSR’s of record. This

                     list of GSR’s and Alternate GSR’s of record is used to determine eligible voters.
                 k. Keep an accurate digital record of the Where and When in PDF format
.                l. Keep an archive of important papers and information to turn over to his/her successor. This archive should include past minutes,

                    attendance records, event flyers, Treasurers reports, and all records entered into the minutes by the Members.
          3. Voting:
                 a. The District Secretary has one vote at the District Committee Meeting.


5) DISTRICT SERVICE COMMITTEE CHAIRPERSONS

     A. Accessibilities/Special Needs Committee Chairperson

          1. Qualifications:  The Accessibilities/Special Needs Committee Chairperson must have at least one year of continuous sobriety and have a

               working knowledge of the Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                  a. Maintain an open line of communication with local organizations that may have a need for coordination of special services which

                      includes: language translation, interpretation for the deaf and blind, assistance for those with special physical needs and other special
                      service needs which may arise.
                  b. Recruit volunteers for participation as needed.
                  c. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                 d. Keep a file of important papers and information to turn over to her/his successor.
          3. Voting:
                a.The Accessibilities/Special Needs Committee Chairperson has one vote at the District Committee Meeting.


     B. Activities Committee Chairperson

          1. Qualifications:  The Activities Committee Chairperson must have at least one year of continuous sobriety and have a working knowledge of

               the Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                 a. Initiate and/or coordinate special activities for the District which may include but are not limited to:  dances, parties, fund raisers, as well

                     as other District activities as directed by the DCM.
                 b. Communicate dates and details of Activities to the Jacksonville Intergroup Liaison
Committee Chair for posting in the Intergroup
                      Add-A-Line and on the Intergroup website.
                 c. Communicate dates and details of Activities to the District 6 Website Committee Chairperson for posting on the local website.
                 d. Recruit volunteers for participation as needed.
                 e. Present a budget of projected expenses for these activities to the District Committee fo r approval prior to incurring theexpense.
                  f. Keep a file of important papers and information to turn over to his/her successor.

          3. Voting:
                 a. The Activities Committee Chairperson has one vote at the District Committee Meeting.


     C. CPC/PI Committee Chairperson

          1. Qualifications: The CPC/PI Committee Chairperson must haveat least two years of continuous sobriety and a working knowledge of the

              Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                 a. The CPC/PI Chairperson should have a working knowledge of conference approved AA literature available for distribution to local

                      professionals.
                 b. Initiate and coordinate distribution of AA literature, PSA’s and other information that is found to be helpful to community professionals.
                 c. Organize participation in local health fairs or seminars where information about
alcoholism and recovery are warranted.
                 d. Recruit volunteers for participation as needed.
                 e. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                  f. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                  a. The CPC/PI Committee Chairperson has one vote at the District Committee Meeting.


     D. Corrections Committee Chairpersons – Male, Female and Juvenile Facilities


          1. Qualifications:  The Corrections Committee Chairpersons must have at least one year of continuous sobriety and a working knowledge of

               the Twelve Steps and Twelve Traditions.
          2. Responsibilities: 
                 a.
Initiate and coordinate taking AA meetings to the various jails, prisons, and detention centers in the District.
                 b. Recruit volunteers for participation as needed.
                 c. Coordinate volunteer clearance for admission into the facilities.
                 d. Maintain lists of those volunteers who have achieved necessary clearance or are in the process of obtaining clearance for entry to the

                     facilities.
                 e. Maintain a sufficient supply of conference approved AA literature as needed by the inmates, including the Grapevine magazine.
                 f. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.

                 g. Keep a file of important papers and information to turn over to her/his successor.
          3. Voting:
                a. The Corrections Committee Chairpersons (male and female) each have one vote at the District Committee Meeting.


     E. Grapevine Committee Chairperson


          1. Qualifications:  The Grapevine Committee Chairperson must have one year of continuous sobriety and a working knowledge of the Twelve

              Steps and Twelve Traditions.
          2. Responsibilities:
                a. Become familiar with the website www.aagrapevine.org.
                b. Promote Grapevine use by members and groups.
                c. Promote special events for promotion as desired.
                d. Coordinate used Grapevine distribution.

                e. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                f. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                 a. The Grapevine Committee Chairperson has one vote at the District Committee Meeting.


     F. Jacksonville Intergroup Liaison Committee Chairperson


          1. Qualifications:  The Jacksonville Intergroup Liaison Committee Chairperson must have at least one year of continuous sobriety and a

               working knowledge of the Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                 a. Regularly attend the Jacksonville Intergroup monthly meetings.
                 b. Report District 6 concerns to the Intergroup body as needed.
                 c. Bring notes from the above meeting to the monthly District Committee Meeting.

                 d. Coordinate distribution of important announcements with the District Secretary.
                 e. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                 f. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                a. The Jacksonville Intergroup Liaison Committee Chairperson has one vote at the District Committee Meeting.


     G. Jacksonville Intergroup Steering Committee Representative Chairperson


          1. Qualifications:  The Jacksonville Intergroup Steering Committee Representative Chairperson must have at least one year of continuous
               sobriety and a working knowledge of the Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. Regularly attend the Jacksonville Intergroup Steering Committee Meeting, either in person or via teleconference.
                b. Report District 6 concerns to the Intergroup Steering Committee as needed.
                c. Bri
ng notes from the above meeting to the monthly District Committee Meeting.
                d. Coordinate distribution of important Intergroup Steering Committee announcements with the District Secretary.
                e. Present a budget of projected expenses for the above Comm ittee to the District Committee for approval prior to incurring the expense.
                f. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                a. The Jacksonville Intergroup Steering Committee Representative Chairperson has one vote at the District Committee  Meeting.


     H. Literature Committee Chairperson


          1. Qualifications : The Literature Committee Chairperson must have at least one year of continuous sobriety and a working knowledge of the

              Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. Have a working knowledge of conference approved AA literature.

                b. Promote literature use to members and groups and occasionally be available to the groups for helping obtaining literature needed.
                c. Notification to GSR’s of planned trips to Jacksonville Intergroup will be send by the Secretary so as to keep the email list confidential.
                d. Recruit volunteers for participation as needed.
                e. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                f.  Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                a. The Literature Committee Chairperson has one vote at the District Committee Meeting.


     I. Steering Committee Chairpersons


          1. Qualifications:  for The Chair:

                a. The Steering Committee Chairperson position is held by the Current Alternate DCM for District 6.
                b. The Steering Committee Chairperson must have a minimum of 4-5 years of continuous sobriety and a working knowledge of the Twelve

                     Steps and Twelve Traditions.
          2. Responsibilities:
                a. To participate with the current District Officers and most recent past DCM in planning for the future needs of the District.
                b. To arrange, by phone and/or email with the Steering Committee, future Steering Committee Meetings.
                c. To write and distribute in advance an Agenda for the above meetings and to facilitate a time and location for the meetings.
                d. To coordinate with the Jacksonville Intergroup Steering Committee Chairperson so as to provide information regarding future plans for

                    Intergroup as it relates to District 6.
                e. Keep a file of important papers and information to turn over to her/his successor.
           3. Voting:
                a.The Alternate DCM, who is serving in the dual position of the Steering
Committee Chairperson, has one vote at  the District Committee
                    Meeting

     J. Treatment Committee Chairperson


          1. Qualifications:  The Treatment Committee Chairperson must have at least one year of continuous sobriety and a working knowledge of the

              Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. Initiate and coordinate taking AA meetings to Treatment Centers in the District through use of dedicated Chairpersons assigned to each

                    meeting.
                b. Train these dedicated Chairpersons in applying the Traditions as it relates to AA’s special relationship with Treatment Centers.
                c. Recruit volunteers for participation as needed.
                d. Chair Treatment Center meetings as necessary if the dedicated Chairperson is unavailable.
                e. Maintain a list of the dedicated Chairpersons and their meeting schedules along with their contact information.
                f. Coordinate volunteer clearance for admission into the facilities if needed.
                g. Maintain a sufficient sup ply of conference approved AA literature as needed for the meetings.
                h. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                i. Keep a file of important papers and informatio n to turn over to her/his successor.

          3. Voting:
                a. The Treatment Committee Chairperson has one vote at the District Committee Meeting.


     K. Website Committee Chairperson


          1. Qualifications: The Website Committee Chairperson must have at least one year of continuous sobriety and a working knowledge of the

              Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. Be familiar with procedures necessary to construct and maintain the website.
                b. Maintain the District 6 Website in compliance with AA Traditions and Guidelines.
                c. Coordinate with the DCM to post and remove announcements on the website as necessary
                d. Post and maintain the local Where and When on the website.
                e. Present a budget of projected expenses for the above Committee to the District Committee for approval prior  to incurring the expense.
                 f. Keep a file of important papers and information to turn over to his/her successor.
           3. Voting:
                 a. The Website Committee Chairperson has one vote at the District Committee Meeting
.

     L. Where and When Committee Chairperson


          1. Qualifications: The Where and When Committee Chairperson must have at least one year of continuous sobriety and a working knowledge of

               the Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. The Where and When Committee Chairperson should have computer knowledge sufficient enough to maintain and manipulate a PDF file.
                b. Regularly attend the monthly District Meeting bringing sufficient Where and When’s for the GSRs.
                c. Changes to the Where and When, including adding or deleting meetings, are made only after District approval.
                d. Keep records of Where and When distributions for future reference and planning.
                e. Keep the Where and When PDF file up to date and free of typing and spelling errors prior to each printing
                 f. Provide the District Secretary a current up - to - date copy of the PDF file as changes
are made for safe keeping.
                g. Occasionally check the phone numbers provided on the Where and When to make sure they are correct.
                h. Coordinate with the District Committee the number of Where and When’s to be printed and the estimated length of time each printing run

                    should last.
                 i. Occasionally hand carry Where and When’s to groups.
                 j. Shop for and present printing bids as necessary leaving final decision on where printing shall be done to majority vote of the Committee.
                 k. Present a budget of projected expenses for the above Committee to the District Committee for approval prior to incurring the expense.
                 l. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                a. The Where and When Committee Chairperson has one vote at the District Committee Meeting.


     M
. Workshop Committee Chairperson

          1. Qualifications: The Workshops Committee Chairperson must have at least one year of continuous sobriety and a working knowledge of the

               Twelve Steps and Twelve Traditions.
          2. Responsibilities:
                a. Initiate and coordinate the facilitation of annual, biannual or quarterly workshops , including location, speakers and topics.
                b. Communicate dates and details of workshops to the Jacksonville Intergroup Liaison Committee Chair for posting in the Intergroup

                     Add-A-Line and on the Intergroup website.
                c. Communicate dates and details of Activities to the District 6 Website Committee Chairperson for posting on the local website.
                d. Recruit volunteers and Host Groups for participation as needed.
                e. Present a budget of projected expenses for these workshops to the District Committee for approval prior to incurring the expense.
                f. Keep a file of important papers and information to turn over to his/her successor.
          3. Voting:
                a. The Workshop Committee Chairperson has one vote at the District Committee Meeting.


6) GENERAL SERVICE REPRESENTATIVES


     A. The General Service Representatives are the voice of the group conscience. The GSR reports their groups concerns to the District and

          informs their group members regarding information obtained at the District Committee Meeting. The GSR will not be able to consult with their
          group on all issues. The GSR is a trusted servant of the group in accordance with the “Right of Decision” as set forth in Concept 3 of the
          Concepts for World Service. The GSR must vote in accordance with her or his best judgment and conscience at the time of voting. For more
          information, please refer to the current AA Service Manual for GSR roles and responsibilities.
          1. Qualifications: The length of sobriety is suggested to be 1 year, but is determined by each individual group’s group conscience.
          2. Responsibilities:
                 a. Regularly attends the monthly District Committee Meeting or sends the Alternate GSR.
                 b. Attend the quarterly Area Assembly when able.
                 c. Pick up Where and When’s for the group.
                 d. Brings group concerns to the District for discussion.
                 e. Keeps the group informed as to Activities planned in the District.
                 f. Provides group members with a summary of important information obtained at the District Meeting and the Area Assembly.
                g. Develops a working knowledge of the Twelve Traditions, the A Service Manual and the AA website - www.aa.org.
                h. Participates with Committees and Workshops as available.
                i. Helps the group members reach a well informed group conscience decision on matters effecting the group, the District, Intergroup,
the
                   Area and AA as a whole.
                j. Is a leader within the group, helping educate the members regarding the Traditions.
                k. The length of sobriety requirement for the GSR is to be determined by the group
          3. Voting:
                a. The GSR of record has one vote at the District Committee Meeting. Alternate GSR’s of record have one vote in the absence of the GSR.


7)PROCEDURE TO AMEND THE GUIDELINES


Any proposed amendment to these guidelines shall be submitted in writing to the District Committee Member (the DCM) with a copy to he District

Secretary. The proposed amendment, in its entirety, will be included in the distributed minutes of the District Meeting so GSRs can discuss any proposed amendment with their Groups. The DCM shall include the proposed amendment, in its entirety, in the next District Meeting Agenda.
A two-thirds vote by GSRs, Committee Chairpersons and Officers present is required for approval of any amendments to these guidelines.
          1.  Amendment Tracker:
                 a. July 2017 - Financial Matters (I), Section 1, paragraph b. - changed Prudent reserve from $4000.00 to 6 month average of approved budget;                                established an opertaing fund based on a 3 month average of approved budget; Any excess to be disbursed to AA structure quarterly.
                 b. September 2017 - Financial Matters(2), paragraph c. - changed mileage reimburserment from business rate to 33 cents.